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Savvy Systems
Fast recovery limits disaster damage
By some accounts, 40% of businesses that close for more than three days after a disaster never reopen. Fast recovery from a natural or manmade catastrophic event can make the difference between continuing a profitable operation and going out of business. Wise storage solutions are one way businesses can protect themselves in the event of a calamity.
Being proactive about what to do in the event of a natural or manmade calamity is every bit as important as planning ahead for office storage needs. Despite this, at least 25% of firms do not have a disaster prevention/recovery plan.
Just as adequate space planning can eliminate many future costs and complications, so does disaster planning keep costs and complications to a minimum when something goes awry. While much emphasis is placed on digital recovery, being proactive about physical storage can play a key role in fast recovery. Ideas meriting consideration include:
1. Create redundancy with inventory, paper records and hardware. One way to do this is to equip multiple facilities with essentially the same “stuff. That way, if one facility is compromised, others can go into backup mode. A chain of pharmacies, each with fundamentally the same inventory, vital records and hardware, is one example of how this can work. By optimizing space use through well-thought-out, high-density storage solutions, each pharmacy can be an effective “clone of the other—even in limited-space environments.
Another way to do this is to establish an off-site storage or warehouse center equipped with key physical storage essentials. Again, a storage plan that maximizes space use can minimize the amount of space needed—and save a lot of money on a lease or mortgage.
2. Use a storage plan to establish “ultimate organization. State-of-the-art storage systems don’t just save space—they can create an impeccably organized work environment along the way. Getting and staying organized is a huge plus when something goes wrong.
Another process facilitated by a storage plan is prioritization of items to be stored. By figuring out what is and is not expendable, you can develop a system providing optimum protection for the items you can least afford to lose in a disaster; and scale down from there.
As part of this prioritization, create a “safe space within the system for critical items. This can be a safe or vault-type enclosure, or even containers/coverings that are resistant or impervious, minimally, to fire and water.
3. Revisit the plan and its implementation periodically. People tend to get complacent over time. Don’t! As technology and business operations evolve and grow, it’s critical to ensure that a recovery plan—and its physical storage components—stay current with changing requirements.
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